Fax for a small business without purchasing a fax machine. How does the online solution work?
Digital fax solutions allow you to send documents from your phone, computer or browser
HAVING A FAX machine in the office was a given, even until recently. Today, for many small businesses, purchasing a device, maintaining a separate phone line, and storing paper documents makes absolutely no sense.
So what’s the problem? It arises when a client, office, or institution in a specific sector still requires documents to be faxed.
- Why do small businesses still need faxing?
- What should you look for when choosing a fax app?
An online service that allows faxing without investing in hardware could be the solution. Let’s explore this!
Why do small businesses still need faxing?
It’s important to emphasize: fax hasn’t completely disappeared from business document flow. It’s still common in healthcare, insurance, legal services, finance, and government relations, among other industries. What does this mean for a small business? Often, it’s necessary to send a signed form, contract, client documentation, or other file to a fax number. On the other hand, this doesn’t mean that businesses need to buy a device. Solutions like mFax allow you to send documents from your phone, computer, or browser. Files can be sent as attachments, or in the case of paper documents, you can use your phone’s camera to scan them. Functions for receiving faxes and storing them digitally are also available.
It’s almost like sending a document by email: you select a recipient, add a file, and initiate the transmission. And the benefits are numerous! For example, you don’t have to buy toner, replace paper, or allocate office space for another device.
What should you look for when choosing a fax app?
The ability to send a fax should absolutely not be the sole selection criterion. Security comes first. If a company is transmitting customer data, financial records, or medical information, there’s no room for guesswork when it comes to transmission encryption, data storage policies, or available solutions based on specific industry requirements.
What else is important that you can’t ignore? The billing model itself is definitely important. For occasional faxing, a pay-per-use solution may be more advantageous, while a company sending dozens of documents a month may need a plan covering a specific number of pages. This is an important consideration.
It’s also worth checking whether the service allows you to receive faxes, use your own number, and maintain transmission history. This is especially important if you, as a company, have specific business needs in this area.
Finally, let’s mention things like electronic delivery confirmation, the ability to add a cover page and support for popular file formats. Access from various devices is also important for a small team. All of this combined will help you choose the best solution.